For in-person events, you can also use these tools to collect feedback and encourage interactions from your in-person attendees, which can help improve the quality of your event. There are various tools that can help you easily add online pools and Q&A to your event. If you want to run an engaging virtual event, you’ll need to add interactivity to it, for example by adding Q&A and live polling to the event. Managing attendee check-ins can be a major headache both in virtual and in-person events, but there are tools that can help you not only manage and monitor check-ins but also to manage guest lists and track attendee’s activities throughout the event.
Fortunately, there are now various tools and platforms that can help you easily design a professional website, so you don’t have to hire an expensive website developer to help you. As mentioned, the event website should also have a functional online registration/ticketing feature on it. It’s crucial to integrate an event registration/ticketing platform into your website and social media pages.Įven if you already have a strong social media presence, your social media page(s) is not an adequate replacement for a well-designed, functional event website. In this digital era, prospective attendees simply expect to be able to register for your event and purchase the ticket online. A comprehensive virtual event platform will also help you in monitoring the performance of your virtual event by providing analytics and reports. Having an appropriate project management tool can significantly help you in streamlining the whole process from start to finish, from keeping track of your schedule, creating and monitoring budget, clear timelines for different tasks, and so on.Ī crucial tool to have if you are running a virtual event, which will essentially be the foundation for the whole event by providing a video conferencing space with built-in engagement and communication features. Planning and managing an event is a project on its own, and often quite a complex one at that. Leading and managing a team and ensuring effective collaboration between team members can be a significant challenge on its own, and you may want to resort to technologies to help you in this aspect. Unless you are going to plan, manage, and host the event on your own, then most likely you are going to work in a team. With that being said, here are the different areas of the event management process where various technology tools can help: How Technology Can Help Different Aspects of Event ManagementĮvent planning and event management, as we know, is highly complex with different moving parts, and different types of events may also require different planning and management processes. Yet, it’s very important to pick the right tools based on your needs, and not the other way around, so it’s crucial to first understand what types of tools and solutions you may need for various types of events and various stages of the event management lifecycle.
Each one of them will help you in different stages of the event management process.
This is why in this guide, we’ll review the best of the best event management tools across different categories. Not to mention, you may need different tools for different aspects of the event planning process. However, with all the different options available in the market, choosing the right tools for your event and your event planning business can be a daunting task. There are various tools designed to help you with different aspects of the event management process, and by choosing the right solutions, you can streamline the event management process, save your time and resources, and especially, help you in planning and managing a successful event. While planning an event can indeed be exciting and highly rewarding, it’s no secret that it can be very challenging with all the different variables and moving parts: booking the venue, securing sponsorships, coordinating the event team, and so on, and so forth.įortunately, there are now various tools and solutions that you can use to make your event management job easier. Planning and managing an event isn’t easy.